December 2013 Newsletter

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Ongoing Activities Necessary to Ensure You Remain HIPAA Compliant
by Jason Lenardson on 12/12/2013 2:29 PM
Category: Health IT; Security & Compliance

Do you have a calendar of events that helps you keep track of your recurring HIPAA compliance tasks? Sounds so simple, but most of us do not have one. When you read about the HIPAA regulations, you usually see general comments like "HIPAA compliance is a process that requires regular attention." OK. So what is the process and how often is regular? Further reading never seems to deliver any concrete answers. What we need is clear, prescriptive advice such as "take twice daily".

The HIPAA regulations were developed such that they could apply to a wide spectrum of organizations from the very small to the very large. This essentially results in a lack of clear direction unless you have a Certified Information Security Systems Professional (CISSP) with HIPAA experience on staff doing this work for you.

So to answer the question, "What ongoing activities are necessary to ensure that our sensitive data remains protected and that we remain HIPAA compliant?" I have created a HIPAA Compliance Calendar that would be appropriate for the average practice. For each of the following items, keep in mind these questions: Who owns it? How can you prove that you did it?

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3 Signs You Need Managed Services
reprinted with permission of HTS

If you've researched methods of taking care of your IT needs, you've probably come across "managed services" or "managed IT services". What is it -- and do you need it?

"Managed services" can be generally defined as "outsourcing day-to-day management responsibilities [...] for improving operations and cutting expenses."
1 When it comes to technology, managed services is used broadly to cover the outsourcing of any activities or functions within the IT department, including everything from strategy/CIO through to device monitoring, application management, and end user helpdesk.

How do you know if you could benefit from managed services? The best way to determine if you'll cut costs is to know what you are currently paying for your IT's upkeep -- and then comparing that to an estimate from a reputable managed services provider.

Here are some signs that managed services might be for you.

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Sharing information effectively: The heart of Sharepoint
used with permission from Microsoft

Every business wants to take full advantage of the resources it already has -- its people, its data, and its technologies.

We can help you do that with Microsoft SharePoint.

Solve common workplace challenges.

By supporting collaboration and content management, SharePoint can quickly help organizations solve challenges around lost productivity due to disconnected people and teams, slow turnarounds, untapped or underused expertise, and even outdated IT systems that are difficult to scale.

Discover a new way to work together.SharePoint offers across-the-board features to help your company and your people share and store ideas and information -- everything from streamlining common tasks to powering business intelligence to making it easy to keep track of what colleagues are doing.
  • Share ideas, content, and vision through robust and intuitive social features, document libraries, activity feeds, and Microsoft SkyDrive Pro -- a part of SharePoint.
  • Organize teams and tasks with simplified systems for tracking information, setting permissions, and sharing sites and documents inside and outside your organization.
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3 Things You Need to Do When Choosing Technology for Your Business

used with permission from Microsoft Business Hub
by Cindy Bates

You want to save money. You want to get more done in less time. And you want technology that just does what it's supposed to do. Here are three things to consider when making technology decisions for your business.

Know that "free" often comes at a cost. The old saying is true: there's no such thing as a free lunch. Saving money in any way possible is a top priority for most business owners, but when it comes to choosing technology, it pays to think through the downsides of free solutions before they end up costing your business in the form of frustration and lost productivity. A free software program may have some of the features you need, but getting it to interface with separate business applications can be a huge challenge. "Free" also often means you won't have access to tech support when something does go wrong, and you'll be on your own to learn the ins and outs of the technology as well. If you want to ensure you can learn how to use a solution, and get professional help integrating it with other applications and fixing issues when they arise, a sound alternative to free is to pay a reasonable monthly or annual subscription for cloud solutions.

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December 2013
              In this issue:
Ongoing Activities Necessary to Ensure You Remain HIPAA Compliant 
3 Signs You Need Managed Services
Sharing Information Effectively: The Heart of Sharepoint
3 Things You Need to Do When Choosing Technology for Your Business

Countdown to the end of

99 days left until end of life on
 April 8, 2014

Get Help!

Upcoming Events:

Attend the January SharePoint Maine User Group Meeting

Winxnet is proud to sponsor the 1st SPUGME meeting of 2014!

When: Tuesday, January 14th, 5:30-7PM
Where: VTEC Training at 1685 Congress Street, Portland
Registration: For more information, visit SharePoint Maine

Join Winxnet and Microsoft in Portland, ME for a Microsoft Experience Center (MEC) event

Winxnet and Microsoft are hosting a small, private event to allow business executives and their heads of IT to experience first-hand the power of Microsoft's latest productivity tools.

When: Wednesday, January 29, 2014
Where: Portland Harbor Hotel
Registration: To request an invitation, contact 

New Hires:

Joe Kelly
Joe Kelley joins Winxnet as a Technical Support Specialist. He brings more than 15 years of experience in a variety of IT environments, most recently as a Systems Administrator at Dahl-Chase Diagnostic Services in Bangor.

Steve Hardy
Steve Hardy joins Winxnet as a Business Analyst. He comes to Winxnet with 28 years of experience in clinical and anatomic pathology project management and consulting. Most recently he was the Director of Innovation and Process Excellence Coordinator at Dahl-Chase Diagnostic Services in Bangor.

Nate Godin
Nate Godin joins Winxnet as a Network Engineer. He comes to Winxnet via Dahl-Chase Diagnostic Services in Bangor, where he worked as Network Administrator for the last 11 years.

About Winxnet
Providing innovative IT solutions since 1999, Winxnet is a leader in IT outsourcing and consulting, software development, and strategic technical advisory services to the private and public sectors. With multiple offices in New England and the Southeast, Winxnet provides a broad reach with local expertise.